For the financial year 2011-12, it is mandatory for companies and banks to download Form 16A from TIN Website and issue only such downloaded TDS certificates to deductees. For others it is optional.
This facility has been activated in the NSDL web site
Step 1 : Login with your TAN
If you have not made online TAN registration, then it must be done immediately. You can login with TAN, login ID and password under Login->TAN Account menu
Step 2 : Request for Form 16A file
Click Form 16A file request menu. Prior to this keep eTDS statement for the desired quarter handy, as some verification questions will be asked for this request.
Select the Financial Year and Quarter for which Form 16A file is required
Two questions , one related to any one challan and another related to any 3 deductee details will have to be filled in.
You can make a request for either one PAN or all PANs
You may also download “PDF Converter” utility from the same menu.
Step 3 : Wait for file to arrive by email. This should arrive within 48 hours.
Prior to this keep the 12 digit online TAN registration number handy
The file attached to email will be a .zip file ,which will be password protected. And the password in this case is 12 digit TAN registration number.
After extracting the file you will get a .txt file
Step 4 : Covert txt file to PDF file
The java based utility can read the txt file and convert the same to Form 16A PDF format
Comments on Form 16A generated
Fast Facts tried out the whole process for its own Q4 data and converted the txt file to PDF. Some observations
- A unique TDS Certificate number is coming for each certificate
- One certificate is getting generated for one PAN covering all TDS sections
- CIT TDS name and address is automatically coming
- Address of the Deductee is automatically coming based on the PAN database with the department
- One additonal column Status which shows Booking status is also appearing against each line