Now onwards, Form 16A text file will be available at TRACES web site only.
It is presumed that you have already registered on TRACES web site. If not , please read http://blog.ffcs.in/2012/12/27/traces-deductor-registration-and-login/
When will Form 16A file be available?
- Form 16A text file will be available only after you have submitted regular statement in Form 26Q/27Q and the same has been processed at TDS CPC
- Form 16A files are available from FY 2007-08 onwards
Steps to download Form 16A file
- Login with your UserId and Password
- In the main menu ,click Downloads->Form 16A
- You can either download file for all PANs or for selected PANs. For all PANs ,you need to select FY and Quarter. For Selected PANs, you have to select PANs from the given list.
- Validation Screen will appear. Enter validation details. This will also generate an authentication code.
- Details of authorized signatory will be picked up from “profile” and displayed
- Click Submit
- File will be available in Download->Requested Downloads
Downloading Form 16A text File
- Click Download->Requested Downloads
- Search option 1 is Request Number . Search Option 2 is Request Date. Enter requisite details and click “View All”
- All requests will be displayed. Click on the desired row
- Download file either thru HTTP Download or thru Download Manager. HTTP Download is for smaller files while Download Manager is useful for large files and has the capability of resuming download in case of interruption
Entering Validation details
- Enter Token Number for the Form type displayed on the screen. For this you must have acknowledgement copy ready
- Non-Government Deductors must enter Challan Identification Details . The details must pertain to the selected FY, Quarter and Form
- Amount must be entered in 2 decimal places.
- Government deductors must enter BIN details
- Enter any three PAN and Amounts from the CIN/ BIN details. If the number of PANs in the given CIN/BIN is less than three, then enter all such details i.e. one or two
- Click Proceed. An authentication code will be generated
- If for some reason , you need to submit request for download again , you will not be asked to enter validation details again. In such case, you can simply enter “authentication code” and proceed.
Downloading PDF Generator
- Download PDF Generator from Quick Links under Deductor Tab
- If your download is not complete or hangs, try again
- The downloaded file is a zip file. Unzip it and Run. This will install the utility
- Run the Utility
- Please make sure that you have the latest version of PDF generator. As of writing this blog, the version is 1.1. dated Jan 18, 2013
Printing/ Generating Form 16A PDF files
- After you have downloaded PDF Generator and Form 16A text file, run PDF Geneator
- Select Form 16A text file in zip format. Do not unzip it
- Enter TAN as password
- Select Folder where Form 16A PDFs will be saved
- Select Digital Signature file, if you want to digitally sign your Form 16A
- Click Proceed
- Separate PDF will be generated for each PAN in the selected folder
Frequently Asked Questions
Q : While entering Validation details for downloading Form 16A text file, I am getting “invalid details”
A : Unfortunately , TRACES is not giving exact cause of error. The possible causes can be:
- You are entering amount without decimal places
- You have entered incorrect CIN details
- You have entered correct CIN details, but they do not pertain to the given FY, Quarter and Form
- You have entered incorrect PAN/Amount details
- You have entered correct PAN/Amount details, but they do not pertain to given CIN
Q : I am not able to download PDF Generator. It interrupts or gives error messages “Download interrupted”
A : The only solution is to try again or try on a PC having better internet connectivity
Q : While generating Form 16A PDF file thru PDF Generator, I am getting message “input file is tempered”
A : Download Form 16A file has a checksum and you may have tried to open it in notepad and edited it. Download again and do not edit anything in the file.